Once a traveler offers a flight for donation via our flight donation form, Meaningful Miles gets in contact with the traveler and/or his employer, to determine the amount of the donation, and to ask the traveler which charity may receive the donation. Subsequently the charity is informed, and the donation can be transferred directly to the charity. All pretty simple and straightforward.
Now, one important aspect is to determine the amount of the donation, i.e; what exactly is the cost price difference between an Economy seat and a Business seat on a particular flight. Every flight route has its own ticket prices, and these are always different, depending on factors like advance time of booking and season of the year.
In order to keep things simple, the following calculation system is used: We have taken a sample of 100 return flights, for a variety of routes and a variety of flight dates. For every single flight, we checked the price of an Economy class seat and the price of a Business class seat. This gives a sample of 100 cost price differences. Herewith, we determine the average price difference of all the 100 return flights in the sample. According to this method, a Business class ticket costs on average almost 3.5 times as much as an Economy class ticket. See this document for the complete sample and the calculation of the average cost price difference.
For the sake of ease, we round this cost price difference off downwards, to factor 3. That is, we assume that a Business class ticket will cost €1500, if an Economy class ticket on the same flight costs €500.
Now, let's say you want to donate a flight on which you would normally fly Business class. You let us know by completing the flight donation form. Instead of buying the usual Business ticket, your employer buys an Economy ticket for you. This Economy ticket will have a certain cost price, for example €649. Then the amount to be donated is (3 x €649) minus €649 = €1298. Meaningful Miles informs the charity that a donation is incoming, and once received the charity confirms. If needed, the charity can issue a receipt to the donator.